CBM UK is committed to protecting your privacy in every way. We promise to respect your concerns about privacy and value the relationship that we have with you.
This policy includes the following information:
- Who we are
- Our Mission and Vision
- Why and when we use your information
- How we collect your information
- What type of information we collect
- How long we keep your information for
- Our legal basis for processing your information
- Your rights
- You can change your preferences at any time
- Protecting your Information
- Protecting your data outside the EEA
- Online transactions
- Social Media
- Review of this Policy
- Contact us
Who we are
CBM is an international Christian disability and development organisation, transforming the lives of disabled people in the world's poorest communities.
CBM UK is a registered with the Charity Commission of England and Wales– as charity number 1058162 (England & Wales) and with the office of the Scottish Charity Regulator as charity number SC041101. The registered address is Oakington Business Park, Oakington, Cambridge CB24 3DQ, UK.
Our Mission and Vision
Our mission is to transform the lives of disabled people in the world’s poorest communities. Driven by Christian values, we work with disabled people to break down barriers by delivering practical support, improving policy and practice and inspiring the people of the UK to act.
Our vision is an inclusive world in which all people with disabilities enjoy their human rights and achieve their full potential.
Why and when we use your information
Our supporters help us transform the lives of women, men and children with disabilities and communities at risk by donating money, volunteering and fundraising to support our work in the world’s poorest places. We take positive steps to make sure our supporters are aware of the different ways in which they can help and are kept up to date about how their support is changing lives.
We may use your personal information for administrative or marketing & fundraising purposes. Here are some of the ways we may hold and process your information:
- To process a donation that you have made and confirm receipt of donations (unless you have asked us not to)
- To claim Gift Aid on your donations
- When we seek your views or comments on our work
- To send you communications, which you may have requested, and or information about our work that may be of interest to you. These may include information about campaigns, projects and other fundraising activities.
We will only ask for and use your personal information collected for the purpose stated at the point your information is collected.
How we collect your information
We may collect information about you in a number of ways, for example when you:
- Make a donation
- Sign up to receive updates by post or email
- Visit our website
- Take part in surveys
- Volunteer for us
- Apply for a job
- Attend a meeting or one of our events
- Fundraise on our behalf
- Contact us through email, phone, online, post, SMS or social media
No personal information is automatically collected by CBM UK as a result of using our websites. We only collect data if you choose to interact with us via the website, for example by making a donation or completing an order form. We may also receive information about you from third party introductions.
What type of information we collect
The personal information we collect might include your name, gender, address, email address and telephone number. When we interact with you we may also collect notes from our conversations with you, for example recording details of any complaints or comments you make or details if you have asked us to pray for you or others.
Sensitive Personal Information:
We only collect sensitive personal information if there is a clear reason to do so and we take extra care when processing such information. For example, you may wish to tell us you are partially sighted or hard of hearing before attending an event. We use this information to provide appropriate facilities and to uphold our duty of care.
How long we keep your information for
Whenever we collect or process your personal data, we will only keep it for as long as is necessary for the purpose for which it was collected. For example, if you no longer want to hear from us, we may keep a record of your contact details to enable us to comply with your request.
In certain circumstances, we are required to keep your personal data to comply with our contractual or legal obligations. For example, we will keep a record of your donations subject to gift aid for at least seven years to comply with HMRC rules. We may keep your information indefinitely if you donate to us by Direct Debit or pledge a gift in your Will to CBM UK.
At the end of the appropriate retention period, your information will either be deleted or anonymised.
Our legal basis for processing your information
In certain circumstances, we will collect and process your information with your consent. This might include when you tick a box to receive an email about ways you can support us or to receive our newsletter.
Under the new General Data Protection Regulations starting in May 2018, we may also process your information under ‘legitimate interests’. This means we can legally process your personal information in a reasonable manner in the interests of the charity, but we always ensure your rights are upheld. For example, we may use your personal details to send you further information about our projects that we think might interest you and information of ways to support us in the future because we believe you share our values.
Under the General Data Protection Regulations, you have the right to:
- know how and why we collect your information (Right to be informed)
- request any information we hold about you (Right of access)
- update or correct any inaccurate information we have about you (Right to rectification)
- ask us to erase any personal information we have about you (Right to be ‘forgotten’)
- ask us to stop processing your information (Right to restrict processing)
- obtain and reuse personal information for your own purposes (Right to data portability)
- object to us processing your information for fundraising purposes (Right to object)
- for your information to be excluded from any automated decision making and profiling (rights related to automated decision making)
Your request will be processed within one calendar month of it being received. To help us keep your information secure, we may require you to provide us with proof of identity before any personal information is disclosed. Please note that in some circumstances, these rights are subject to certain legal conditions and limitations.
You can change your preferences at any time
We will not contact you for marketing purposes by email unless you have given us consent to do so.
We may send you relevant and personalised communications by post about our work and ways you can support us. We’ll do this on the basis of our legitimate interest. We will not contact you for marketing purposes by post if you have indicated that you do not wish to be contacted.
From time to time, we are required to inform you about our certain changes. For example, updates to this Privacy Notice or details about your Direct Debit. These administrative messages will not include any fundraising content and do not require prior consent when sent by email. We need to use your personal data for these purposes so that we can comply with our legal obligations.
You can opt out of hearing from us or change your contact preferences at any time by contacting us by email: email@example.com or by telephone on 01223 484700.
Protecting your Information
We will never sell or rent your personal information to other organisations and we take all reasonable care to ensure your data is secure at all times.
We work with external organisations that help us to deliver certain services, for example processing donations or posting fundraising appeals. We will only share the personal information that is necessary for them to deliver the service and we have rigorous contracts in place to protect your information. We do not allow these organisations to use your data for their own purposes. However we may be legally required to disclose your details if required by law.
Children and their data
We may also process the data of children. When we do we will ensure we uphold their rights and ensure we collect parental consent or consent from a guardian where necessary. We may also process the data in accordance with the wishes of the child should we decide they have competence and an understanding of their circumstances.
Protecting your data outside the EEA
Occasionally we may need to share your personal information with third parties and suppliers outside the European Economic Area (EEA).
The EEA includes all EU Member countries as well as Iceland, Liechtenstein and Norway.
We may transfer personal data that we collect from you to third-party data processors in countries that are outside the EEA such the USA. For example, this might be required when we store data in the Cloud. If we do this, we have procedures in place to ensure your data receives the same protection as if it were being processed inside the EEA and we will treat the information under the guiding principles of this Privacy Notice.
When you make a donation to CBM UK through our website, we may ask you to submit personal information (such as credit/debit card information) so we can process your donation.
All financial transactions made through our website use the highest bank-level security available from Worldpay or PayPal. The technology used to process your payments meets PCI (Payment Card Industry) standards.
Your card details are not passed to CBM UK. We only receive your contact details and the value of your transaction, which we enter into a secure database to enable us to provide receipts, record your donation and to fulfil the requirements of our financial auditors or statutory authorities.
This privacy and cookies policy refers to www.cbmuk.org.uk and applies solely to this website, as well as our 'GiveJoy' Gift Shop.
We may collect your social media username and information that you share publicly via social media channels if you interact with us through those channels, to help us respond to your comments, questions and feedback. The data privacy law allows this as part of our legitimate interest in understanding our supporters.
Review of this Policy
It is likely that we will need to update this Privacy Notice from time to time. This policy was last updated in May 2018.
- Sending an email to our Supporter Care Team.
- Telephoning us on 01223 484700 between 9am - 5pm, Monday to Friday.
- Writing to us at the following address:
Oakington Business Park
Dry Drayton Road
Our Data Protection Officer is Jennifer Ramos.
You also have the right to make a complaint direct to the Information Commissioner’s Office (ICO) at https://ico.org.uk/global/contact-us/